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These terms and conditions apply
to purchases between the agency or institution and the
contractor.
1. Unless otherwise stated in the body of the order, this
contractual agreement is subject to the terms and conditions of
the Commonwealth of Virginia Vendors Manual and any revisions
thereto, as published by the Department of General Services,
Division of Purchases and Supply.
2. Goods or Services delivered must be strictly in accordance
with bid referred to and shall not deviate in any way from
terms, conditions or specifications of the bid. Equipment,
materials and/or supplies delivered on this order shall be
subject to inspection and test upon receipt. If rejected, same
shall remain the property of the vendor.
3. Purchase Order number shall be shown by vendor on all related
invoices, delivery memoranda, bills of lading, packages and/or
correspondence.
4. A SEPARATE INVOICE FOR THIS PURCHASE ORDER OR FOR EACH
SHIPMENT THEREON SHALL BE RENDERED IMMEDIATELY FOLLOWING
SHIPMENT. ALL COPIES SHALL BE FORWARDED DIRECT TO AGENCY AT
INVOICE ADDRESS SHOWN.
5. STATE SALES AND USE TAX CERTIFICATE OF EXEMPTION, FORM ST-12
WILL BE ISSUED UPON REQUEST, IF YOU DO NOT HAVE SAME ON FILE.
6. DELIVERIES AGAINST THIS ORDER MUST BE FREE OF EXCISE OR
TRANSPORTATION TAXES, EXCISE TAX EXEMPTION REGISTRATION NO.
54-73-0076K MAY BE USED WHEN REQUIRED.
7. In the absence of other contractual terms, payment shall be
due 30 days after receipt of proper invoice, or
material/service, whichever is the later.
8. If discount for prompt payment is allowed, the discount
period will begin on the date of receipt of proper invoice, or
material, whichever is the later.
9. In case of default by the successful bidder, or failure to
deliver the supplies or services ordered by the time specified,
the Commonwealth after due notice (oral or in writing), may
procure them from other sources and hold vendor responsible for
any excess cost occasioned thereby.
10. No substitution, change or deviation shall be made without
written authority from the Commonwealth by Purchase Order
Change.
11. Vendors and contractors providing goods to the Commonwealth
of Virginia under this order herewith assure the Commonwealth
that they are conforming to the provision of the Civil Rights
Act of 1964 as amended, as well as the Virginia Fair Employment
Contracting Act of 1975 as amended, where applicable.
12. This Purchase Order/Contract shall be governed in all
respects, whether as to validity, construction, capacity,
performance or otherwise by the laws of the Commonwealth of
Virginia.
13. All prices unless otherwise specified are net F.O.B.
Destination with transportation charges prepaid.
14. If shipment is made by freight or express and charges added
to invoice, the original bill of lading properly receipted shall
accompany invoice. All charges must be prepaid.
15. Vendors and contractors performing work on Commonwealth
owned or leased facilities or property shall, during the entire
term of the contract, maintain at a minimum, the insurance
coverages as listed in the Vendors Manual and any revisions
thereto.
16. eVA Transaction Fee: Purchase orders processed through the
eVA procurement system are subject to an eVA transaction fee as
set forth in the eVA Fee Schedule. To obtain a copy of the eVA
Fee Schedule, go to
www.eVA.virginia.gov and click on “Billing and Payment
Portal”. For orders issued prior to July 1, 2006, the eVA
Transaction Fee will be invoiced by CGI-AMS, the Commonwealth’s
contracted application services provider. For orders issued
July 1, 2006, and later, the eVA Transaction Fee will be
invoiced by the Commonwealth’s Department of General Services.
REV
05-16-2006 |
