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May 15, 2006
On May 16, 2006,
a new eVA Vendor Registration Memorandum of Agreement (MOA) goes
into effect. This new MOA will be presented for acceptance by
newly registering vendors at the start of the eVA vendor
registration process and by currently registered vendor
master users when they log into eVA. The new MOA can also
be viewed on the eVA "Billing and Payment
Portal" which can be accessed from the eVA home page at
www.eVA.virginia.gov
Changes resulting from the new MOA include the following:
·
A new eVA Fee
Schedule developed to ensure the continued success of this
self-funded nationally acclaimed and award winning state-wide
purchasing system. The new fee structure also reflects the
Commonwealth's commitment to increase business with
disadvantaged businesses and satisfies the need to ensure eVA's
costs are equitably shared by buyers and suppliers. The new fee
structure has also been published on the eVA "Billing
and Payment Portal".
·
Transfer of
responsibility for invoicing and collecting eVA fees from CGI-AMS
to the Commonwealth's Department of General Services (DGS).
Initially this transfer of responsibility only affects orders
issued July 1, 2006, and after. In late summer, account
balances for orders issued prior to July 1st will be transferred
from CGI-AMS to DGS and vendor invoices will be adjusted
accordingly.
The Commonwealth
is committed to continue and improve the efficiencies eVA
provides buyers and suppliers. For suppliers, these
efficiencies include the following opportunities:
·
Register one time
and one place to conduct business with over 170 state agencies,
over 492 local governments, and over 9,121 users.
·
Receive email or
efax notification of business opportunities that match the goods
and services sold by the supplier.
·
Publish electronic
catalogs on the eVA eMall.
·
Submit electronic
quotes, bids and proposals.
·
Receive electronic
solicitations and orders in standardized formats that minimize
errors and misunderstanding.
·
Access and analyze
historical purchasing data to determine who buys the products
the supplier sells, as well as evaluate the supplier's pricing
in comparison to that of the supplier's competitors.
These eVA
opportunities enable suppliers to avoid costs such as those
associated with hiring additional sales staff to develop
business relationships and identify business opportunities with
agencies, institutions and local governments located across the
Commonwealth's geography, as well as printing and distributing
paper catalogs.
In the coming
months suppliers will also benefit from planned eVA
improvements, including:
·
Enhancements to eVA
Quick Quote, the most popular eVA tool providing buyers and
suppliers a quick and easy alternative to traditional fax-back
and telephone bidding.
·
Enhancements to eVA
eProcurement, another popular eVA tool that allows suppliers to
submit electronic responses to solicitations for sealed bids and
proposals.
·
The ability to pay
eVA fees online using charge cards, debit cards, and electronic
checks.
As we embark
together on eVA's sixth year, I want to personally thank you for
your continued commitment to helping the Commonwealth
economically procure the highest quality goods and services, as
well as for your assistance in achieving the many successes of
this internationally acclaimed procurement system.
Sincerely,
Ron Bell
Director
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